Download the Manual: 2023 ISPE-DVC Symposium Exhibitor Information
Setup and Teardown
Setup is only available on the day of the show. Lunch will be provided for exhibitors. All exhibits must remain fully intact until the Exhibition has officially ended.
Exhibit Hall Setup: 10:00 am – 1:00 pm
Exhibit Hall Teardown: 5:00 pm – 7:00 pm
Exhibitor and Attendee Registration (Action Required)
The contacts listed in the MayYourShow system are for internal coordination purposes only and are not automatically registered to attend the Symposium. All table/booth exhibitors, speakers, and general attendees must register on the Ticket Tailor site to get a badge. Each company may register for two exhibitor badges per table or three exhibitor badges per booth to get in early for setup. Everyone else from your company can register as an attendee.
Advanced registration is free and will close on Friday, May 5th. Walk-ins will be charged $20.00 at the door. We can accept credit cards, cash, or Venmo – @ispedvc.
Live floor plan: https://ispedel23.mapyourshow.com/8_0/exhview/index.cfm
Link to your company profile and presentation on the app: https://ispedel23.mapyourshow.com/8_0/#/
Tag the ISPE DVC LinkedIn page: https://www.linkedin.com/company/ispe-dvc/
Use #ISPEDVCSymposium and #ISPEDVC
Please encourage your connections and BD/Marketing teams to post about the app. Attendees can log into the free app (no download necessary!) to add presentations and special events they want to attend to their personal calendars, read about the speakers, view details about each company, and see the live floor plan.
Badge Scanners and Attendee Lists
This Symposium does not offer a lead-capturing service. However, as the Symposium grows, we hope to implement this technology in the future. A copy of the attendee list with the people who opted in will be distributed after the event. It will not include email addresses.
Tables, Chairs, Wastebaskets, and Carpet
Exhibitors do not need to order anything extra beyond purchasing their table or booth. Booths come with an 8’ foot table, premium tables are 8’ feet, and standard tables are 6’ feet. Each table is set with a black wide skirted tablecloth. Chairs will be easily accessible and visible during setup hours to bring to your table if needed. To reduce our environmental impact, individual wastebaskets are not provided or available to order. The stadium is carpeted; exhibitors do not need to bring their own.
All 8’ premium tables and 10’ booths have electricity. All standard 6’ tables do not have electricity. Electricity will already be set up when you arrive, and you can hook up your equipment without hiring labor. Due to the table’s location, electricity cannot be added on with an additional fee.
Tabletop and booth graphics are not permitted to be double-sided. All tabletop displays should be confined to the table, with a height limit of 60” above the table. The maximum width of the display shall be 72”. It is solely within Management’s right to determine whether the exhibit’s character and/or attire/table/booth personnel is acceptable and in keeping with the best interests of other exhibitors and the Exhibition per the Terms & Conditions.
Career Fair Suite
Each company can bring one floor-standing banner or poster on an easel outside the suite door to promote their company. Companies can decorate and brand the inside of their suite however they wish. Companies may only use the suites for career fair-related activities. Private receptions or educational presentations are strictly prohibited in the career fair area.
Company Listing in MapYourShow
Even if a sponsored listing package was not purchased, exhibitors still need to update the basic listing with information about their company. Exhibitors are responsible for uploading logos, company descriptions, and documents in the MapYourShow directory. Select “Exhibitor Directory Listing.” Under Company Information, select “Edit Information.” If changes are made, you must select the approve button again for it to go live. We recommend using the checklist tool to ensure everything is done. To see your public listing, click here. You may purchase enhanced listings at any time.
Special Events Delivery Policy & Instructions
Loading Dock Hours
Monday thru Friday: 7:00 AM – 5:00 PM
Inbound: ALL deliveries MUST be scheduled via email to your event coordinator – Colette Brandt at CBrandt@eagles.nfl.com
The following information should be included in the email to complete the delivery:
A. Arrival Date and Time
B. Delivery/Shipping Company Name
C. Description of Product being delivered
- Including the number of packages
- Special Instructions
D. Driver Information (if applicable):
- Driver name
- Vehicle description
- License plate information
The shipping address should read as follows:
Lincoln Financial Field
c/o: Colette Brandt
One Lincoln Financial Field Way Philadelphia, PA 19148
Attn: ISPE Tradeshow / (name of person who will be looking for the packages)
No packages will be accepted more than 10 days prior to an event.
- Deliveries are to be made only during the hours of operation for the loading dock except with advance authorization by LFF management.
- Deliveries made at times other than when the loading dock is open or deliveries that are not scheduled will be refused by Stadium Control. This includes any deliveries made during a stadium lockdown period prior to any event.
- All persons making deliveries are required to check in with Stadium Control to obtain a delivery credential.
- All deliveries will be received by the Warehouse Receiving Manager.
- Carpenters are responsible for transporting pallets from any Delivery Trucks to Event Space. Additional charges for Carpenter Hours will be billed to the client as needed.
- Security will not sign for any deliveries made by any shipper (US Mail, FEDEX, UPS, etc.) without advance authorization. Any deliveries received outside the hours of loading dock operations will be signed for by security and will be documented in the delivery log and properly stored in Stadium Control.
- Stadium Control Security reserves the right to inspect or refuse any and all deliveries.
Freight shipped to the Symposium is easily accessible to pick up next to the elevators.
Outbound: There are no onsite exhibitor services for return shipping. Exhibitors are responsible for bringing pre-printed shipping labels and bills of lading. Out of the walking path, outgoing freight must be dropped off in the open area next to the freight elevator, where they will be originally picked up for the day, or the area behind the North bar if there is no more room. Shipments left at tables/booths may be disregarded.